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Legalized translations
Legalized translations are another important translation service with specific requirements and different purposes than certified translations. Here is what you need to know about legalized translations:
What are legalized translations?
Legalized translations are official translations that have been authenticated by a notary public. The notary does not certify the translation, but the signature/stamp of the certified translator that is registered in his archive.
Legalized translations are an essential aspect of international communication and collaboration. Proper planning, meeting the requirements and working with qualified professionals will help ensure that your documents are recognized, valid and accepted in legal and administrative contexts abroad or in home country.
When legalized translations are required?
Legalized translations are often required for official documents that will be submitted abroad or in legal or administrative contexts. These may include documents such as birth, marriage or divorce certificates, diplomas, school transcripts, notary documents, contracts, powers of attorney, title deeds and others.
Legalization service is requested in particular for the final documents to be submitted to public institutions such as: city hall, court, bank, notary office, embassy, Ministry of Foreign Affairs, Chamber of Notaries Public, Trade Registry Office, school institutions, etc.
Legalization process
The legalization process may vary depending on the country and the requirements of the relevant institution or authority. Generally, the process involves the following steps:
- Translation: First, the original document is translated into the target language by a certified translator.
- Certification of the translation: After the translation is completed, it must be authenticated by the certified translator who performed the translation. This step confirms that the translation is according to the original.
- Legalization of the translation: In order to carry out the notary legalization process, the documents must be prepared according to the laws of public notaries and presented at the time of legalization only in original format. In order to carry out the notary legalization process it is necessary to request the original documents, because at the time of legalization we have the obligation to submit them to the notary together with the translations.
Other relevant notary procedures:
- Certified date: Documents under private signature (those not issued by a state institution) can only be legalized by applying a conclusion of a certified date by the notary public. This conclusion will be formulated in Romanian and will be part of the original document.
- Legalized copy: Is a notary procedure that allows customers to use a document in accordance with the original document, but without alienating the original document. In order to make the legalized copy, the original document must also be submitted to the notary.
- Apostille or Superlegalization: A procedure that causes documents issued in Romania to have an impact in another signatory or non-signatory state of the Hague Convention.
What is the difference between authorized and legalized translations? The main difference between these two types of translations lies in the authentication and legalization process. The certified translation certifies that the translator has the necessary competence to carry out the translation and the translation was carried out in accordance with the original document, while the legalized translation confirms that the translation is authentic and the translator's signature and stamp are validated by a notary public.
What documents can be legalized?
It is important to note that this is a general list of examples and that legalization requirements may vary by country, jurisdiction and the context in which you intend to use the documents. Before starting the legalization process it is recommended that you seek advice and assistance from translation professionals and relevant official institutions, and this is why we are here for!
A wide variety of documents can be legalized depending on the individual needs and circumstances of each person or entity. Here is a list of examples of documents that may be subject to the legalization process:
- Civil status documents:
- Birth certificates
- Marriage certificates
- Death certificates
- Diplomas and educational documents:
- Bachelor's and Master's degrees
- Graduation certificates
- Study transcripts
- Doctoral degrees and doctoral thesis
- Trade/ commercial documents:
- Articles of incorporation of a company
- Company status
- Trade/ commercial contracts
- Tax registration certificate
- Medical documents:
- Medical certificates
- Medical test results
- Medical letters for employment or travel
- Legal documents:
- Property documents
- Sales-purchase contracts
- Lease deeds
- Letters of recommendation
- Legal documents:
- Power of attorney
- Court sentences
- Notary documents
- Divorce papers
- Financial documents:
- Tax returns
- Financial reports
- Bank documents
- Immigration and Citizenship Documents:
- Criminal record certificates
- Identity documents
- Passport
- Letters of support for immigration
- International business documents:
- Export-import licenses
- Compliance certifications
- Credit letters
- Diplomatic documents:
- Official government documents
- Diplomatic agreements
- Official letters
- Travel documents:
- Passport
- Visas
- Travel documents for minors
- Documents for international adoptions:
- Adoption documents
- Identity documents for adopted children
- Religious documents:
- Baptism or confirmation certificates
- Religious marriage documents
- Documents for special events:
- Invitations to events
- Certificates for baptisms, weddings or other ceremonies
- Documents for boarding on ships:
- Transport and navigation documents
- Copyright and Intellectual Property Documents:
- Copyright registration documents
- Patent documents
- Documents for social assistance:
- Certificates of social benefits
- Healthcare records
- Documents for international adoptions:
- Adoption documents
- Identity documents for adopted children
- Documents for non-profit or charity organizations:
- The status of the organization
- Registration documents of non-profit organizations
- Documents for technological field:
- Certificates of conformity for electronic products
- Patent documents for technological inventions
- Documents for cultural and artistic events:
- Invitations to exhibitions or performances
- Certificates of participation in cultural events
- Documents for loans and financing:
- Loan or credit documents
- Financing agreements
- Documents for international agreements:
- International treaties and agreements
- Diplomatic protocols
- Documents for environmental protection and sustainable development:
- Environmental impact assessment documents
- Environmental permits
- Documents for social assistance and international adoptions:
- Social assistance care certificates
- International adoption documents
- Documents for the food field:
- Food hygiene certifications
- Compliance documents for food products
- Documents for transportation field:
- Transport license documents
- Registration documents for commercial vehicles
- Documents for construction field:
- Building permits
- Certificates of conformity of the works
- Documents for the real estate field:
- Deeds of sale and purchase for properties
- Mortgage deeds
- Documents for tourism field:
- License for travel agencies
- Quality certifications for accommodation units
- Documents for entertainment and events field:
- Licenses for public events
- Documents for filming permits
- Documents for agricultural field:
- Certificates of origin for agricultural products
- Bio or eco certifications
- Documents for the protection of personal data:
- Privacy policies and terms of use
- Data processing agreements
- Documents for non-governmental organizations:
- Articles of incorporation of non-profit organizations
- Financial reports for NGOs
- Documents for the marine and port-related field:
- Navigation and port authorisations
- Inspection reports for ships
- Documents for sports field:
- Contracts for athletes and coaches
- Certifications for sporting events
- Documents for human resources field:
- Employment contracts
- Transcripts and activity reports
- Documents for work health and safety field:
- Employee training documents
- Safety inspection reports
- Documents for telecommunications field:
- Licenses for communications services
- Interconnection Agreements
- Documents for pharmaceutical field:
- Marketing authorizations for medicines
- Certificates of conformity for pharmaceutical products
- Documents for scientific research field:
- Research contracts
- Research reports and studies
- Documents for urban development field:
- Town planning plans
- Building permits
- Documents for media and publishing field:
- Media licenses
- Contracts for publications
- Documents for financial and banking field:
- Credit and loan agreements
- Financial reports
- Documents for air transport field:
- Operating licenses for airlines
- Flight authorizations
- Documents for the defense and security field:
- International cooperation agreements
- Export licenses for military products
- Documents for the telecommunications field:
- Communications service contracts
- Authorizations for the use of the radio range
- Documents for tourism and hospitality field:
- Licenses for travel agencies
- Quality certificates for accommodation units
- Documents for the road transport field:
- Transport licenses for commercial vehicles
- Transit authorizations
- Documents for the insurance and financial services field:
- Insurance policies
- Investment documents
- Documents for the cultural and artistic field:
- Authorizations for cultural events
- Intellectual property deeds for works of art
- Documents for research and development field:
- Research reports and studies
- Cooperation contracts in research field
- Documents for health and healthcare field:
- Authorizations for medical service providers
- Documents of compliance with medical standards
- Documents for the NGO and social assistance field:
- Activity reports for non-profit organizations
- Documents for humanitarian projects
- Documents for agri-food field:
- Quality certificates for food products
- Food standards compliance documents
- Documents for the public transport field:
- Licenses for public transport companies
- Authorizations for transport routes
- Documents for sports and recreation field:
- Registration documents for sports clubs
- Contracts for the organization of sports events
- Documents for the energy and natural resources field:
- Exploitation authorizations for energy resources
- Licenses for natural resource exploration activities
- Documents for technology and IT field:
- Software development contracts
- Patent documents for technological innovations
- Documents for the construction and engineering field:
- Construction and engineering plans
- Qualification documents of builders
- Documents for trade and import-export field:
- Licenses to trade in certain products or goods
- Customs and import-export documents
- Documents for industry and manufacturing field:
- Operating permits for industrial facilities
- Industry inspection and compliance reports
- Documents for environmental protection field and regulations:
- Authorizations for activities with potential impact on the environment
- Environmental audit and compliance reports
- Documents for the railway transport field:
- Licenses for railway companies
- Rail transit authorizations
- Documents for banking and financial field:
- Financial services agreements
- Credit and leasing documents
- Documents for the pharmaceutical and health field:
- Medicine registration documents
- Licenses for pharmacies and distributors
- Documents for the insurance and reinsurance field:
- Reinsurance policies
- Authorizations for reinsurance companies
- Documents for the public services field:
- Licenses for water and energy suppliers
- Documents of compliance with quality standards
- Documents for the human resources management field:
- HR policies and procedures
- Employment contracts and confidentiality agreements
If we can provide you with additional details about the legalization process or what types of documents can be legalized, you can write to us or request a quotation by filling in the form by pressing the button Ask a quotation and we will get back to you as soon as possible.